Finance / AI use case
Evidence behind every exception.
Extracting an invoice is one task. Checking its line items requires context. NyxAI brings the invoice, purchase order and delivery evidence together in a review package your finance team can verify.
NyxAI · Workflow concept with illustrative examples
- 01
Source records
Invoice
Order + amendment
Goods receipt
- 02
Line-level check
Quantity + price
Defined tolerance
Evidenced difference
- 03
Review package
Expected / recorded
Missing evidence
Responsible owner
The business question
The total adds up. Has the work been delivered?
An invoice line can match an order and still be billed before delivery. Partial quantities, amendments and incomplete goods-receipt records make reconciliation time-consuming.
Finance does not need another list of vague alerts. It needs the precise difference, the supporting records and the right owner to resolve the question.
From input to output
How the workflow can work.
Approved exports from accounts payable, purchasing and goods receipt are enough to start. Read-only interfaces can follow. Each source carries a timestamp; a missing receipt record is not treated as proof that no delivery occurred.
- Supplier invoice with a unique document reference
- Purchase order, approved terms and documented amendments
- Goods receipts or accepted service records, plus defined tolerance rules
- 01
Connect the records
Match the supplier, purchase order and individual lines. Missing references stay unresolved; similarity alone does not establish a reliable match.
- 02
Calculate differences
Compare quantities, prices and agreed charges using defined rules. Calculations are deterministic; the language model prepares the surrounding context.
- 03
Prepare resolution
Each exception shows the expected and recorded values, source evidence and responsible team. Reviewers can confirm, correct or request additional documentation.
The key review boundary
A discrepancy is a question to investigate. Posting, payment and changes to bank details remain separate authorized actions. Tax treatment and legal interpretation are outside this workflow.
The resultA line-level review showing what agrees, where differences exist and which supporting records are missing. It supports operational reconciliation without presenting a tax or legal assessment.
One workflow. Three situations.
What changes when …?
Choose a situation and follow the handover. An illustration using fixed sample data, not live AI or a client project.
In this example, 80 components at 25 euros each were ordered, received and invoiced on the same basis.
The product, quantity and unit price agree across the linked records.
The report shows no difference in the checked fields and proceeds to routine invoice approval.
Ready for reviewStart focused. Compare fairly.
What the pilot should be measured against.
- Review effort
- Measure time to completed reconciliation, including document retrieval and corrections.
- Useful exceptions
- Evaluate confirmed differences, false alarms and missed discrepancies separately against reviewed reference cases.
- Unresolved items
- Check whether missing evidence is identified accurately and routed to the appropriate team.
A practical initial scope
One class of purchase-order invoices, one business entity and explicit reconciliation rules. The pilot prepares reviews and cannot initiate payments.
- Linked invoices, purchase orders and receipt records
- Documented tolerances and responsibilities
- Reviewed cases covering partial quantities, charges and amendments
Agree acceptance criteria first
Assess correct matching, evidenced differences and total review effort. Unsupported clearance and missed contradictions count separately as errors; finance sets acceptance thresholds before the test.
Discuss a focused pilotThis use case will be selected in the enquiry form.Common questions
Does this provide tax compliance review?
No. The described scope is operational reconciliation of line items and supporting records. Tax requirements and legal questions remain with the relevant specialists.
Can the workflow pay invoices automatically?
This pilot has no payment authority. Review, posting and payment are designed as separate stages; additional actions would require their own explicitly approved scope.
How are partial invoices and amendments handled?
They are linked using documented references and agreed rules. If those are missing, the affected lines become a clarification case rather than being silently combined.